Health Care Information Systems

Abstract

Technology has had an impact on all sectors of businesses and services including the health care service. The introduction of Health Care Information Systems was effected with the sole goal of improving the quality of services rendered by health facilities. An example of a Health Care Information System include Telehealth and Electronic Medical Records (EMRs). This document analyzes the Electronic Medical Records (EMRs) as well as its key components including the contributing factors and their quantifying measures.

Electronic Medical Records

Introduction

Health Care Information Systems is a technological approach employed in health care. The primary objective of the system is to aid health providers manage patient’s information with ease, in terms of space, accessibility, retrieval and manipulation. One of the Health Care Information Systems is the electronic medical record (EMR). It is intended to store and communicate medical and treatment data such as allergies, lab results, clinician’s information or any other health care providers’ bio (Park, Parwani, & Pantanowitz, 2014).

Health Care Information Systems

Key Components of the System

Progress Note Entry

This system provided platform enable practitioners to write and save their patients’ health records such as the health state, the appearance or even symptoms. The platform is akin to use of spreadsheets where doctors and nurses record their information. However, the current electronic medical record is much advanced, has less fatigue and simplicity regarding information access. Also, patients can post their current symptoms prior to seeing the doctor. This move saves time. Moreover, the information enshrined in the system is more precise since it is recorded on real time basis.

Prescription Management System                          

A prescription platform is provided for the doctor to input and develop the patient’s medical procedures for example, if the patient is allergic to any drug or any medication that the patient is currently undertaking. This kind of information helps other doctors or pharmacist to understand the patient’s condition on a personal level. In addition, the doctors can send any new prescription to the pharmacy for the patient to collect.

Call Log

The system contains a call log that documents and saves all communications undertaken between the patient and the physician. The purpose of the component is to provide an audit of the service delivered all through the practice.

Data Backup System

The EMR system contains vast storage spaces to permit back up of the information in case the system collapses or if there is a damage to the hardware in use. The backup platform is mostly undertaken on a cloud storage platform. This is because of the sensitivity of the information along with its frequent use. The backup system also provides security to the information by creating firewalls to block unauthorized individuals from gaining access.

Data Module Input System

The Data module input system is a compiling platform where the health care provider documents all procedures and results taken at any moment the patient is in the hospital. This type of information includes the notes taken by the physician, scanned images from the patient or the doctor’s conclusion notes of the situation. According to Maillet, Mathieu and Sicotte (2015), presence of such information in the system enables physicians to have an overview of the patient’s health history.

Contributing Factors for Electronic Medical Records

According to Nguyen, Bellucci and Nguyen (2014), for a successful implementation of any particular system, teamwork is essential for all parties involved, for instance, the patient, doctors and the health governing body, where coordination is crucial. Apart from cooperation, the contributing factors for the EMR are:-

 

Practical Training

Nguyen et al., (2014) explain that for the system to work effectively and efficiently towards meeting the needs of the community, the system users have to be trained on how to use the system, its importance and the effects or damages that can arise if one feeds in erroneous data or uses the system unethically

Ease of Accessibility Along With the Performance Speed

The system must be available to everyone at all time to increase its popularity and usability. The ERM system also has to respond quickly since health matters are time bound. This is because, if the system experiences slow response to commands, there might be confusion with regards to the information saved.

Good Governance and Standardisation

The implementation of the system has to be universally accepted since the primary goal is to centralize medical records for every individual, without dictating where the personalities get the service from. As a result, the government, health agencies, and the medical facilities should ensure that the system is fitted in every hospital, and that all the doctors and nurses undergo rigorous training on how to use the system.

Cost

The purchase, implementation, and maintenance of the system is currently high. This situation results to slow implementation of the system, since most of the health facilities do not perceive the financial gain in return after the implementation, yet the cost to integrate the system is high.

 Stability and Reliance

The system must prove to be reliable to earn confidence from the patients and the community as a whole. This depends on number of the users, for example, the doctor’s information or recommendation fed to the system. The system should have a filter ability for any information keyed in. However, if the system proves to be effective, the patients would defiantly rely on it for their medical and health issues.

Examples of ways to Measure Contributing Factors

Stability and Reliance

According to Nguyen et al., (2014), to grade the acceptability of the ERM in hospitals, there must be a central governing body where new applicants and users are recorded. This means if there will be an increase in the number users. The scenario amounts to a rise in system popularity, which in turn relates to progress.

Good Governance and Standardisation

New policies to govern the use of the system require implementation to increase likelihood of acceptability. Execution of the same enables agencies to measure progress effectively.

Ease of Accessibility Along With the Performance Speed

The frequent use of the system and its reliance by the users would help measure the progress in terms of speed and accessibility. This would, in turn, develop to having more users.

Practical Training

Park et al., (2014) assert that as much as human is to error, presence of lesser errors in the system precisely quantifies the impacts of training on users.

Cost

There is an increased number of health facilities implementing the system without considering the non-refundable capital financing aspect. This is a definite way to quantify the pricing platform of the system, where if the numbers of new applications are low, the cost has to be subsidized to lure more facilities to implement the electronic medical record system (Maillet et al., 2015).

Reference

Maillet, É, Mathieu, L., & Sicotte, C. (2015). Modeling factors explaining the acceptance, actual use and satisfaction of nurses using an Electronic Patient Record in acute care settings: An extension of the UTAUT. International journal of medical informatics, 84(1), 36-47.

Nguyen, L., Bellucci, E., & Nguyen, L. T. (2014). Electronic health records implementation: an evaluation of information system impact and contingency factors. International journal of medical informatics, 83(11), 779-796.

Park, S. L., Parwani, A. V., & Pantanowitz, L. (2014). Electronic medical records. In Practical Informatics for Cytopathology (pp. 121-127). Springer New York.

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